sample cover letter for resume medical office assistant

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City, State, Zip Code

Home: 000-000-0000

[email protected]

RE: Medical Office Assistant, August 29, 2014

Dear Mr. Glasgow,

As a highly skilled Medical Office Assistant, I read your posting for a new Medical Office Assistant with interest. My experience aligns well with the qualifications you are seeking, in particular my role as a Medical Office Assistant at Dalton Family Practice, and I am certain I would make a valuable addition to your organization.

With more than 8 years’ experience as a Medical Office Assistant, I am adept in data entry, bookkeeping and filing, and patient education. Moreover, while my on-the-job experience has afforded me a well-rounded skill set, including first-rate communication skill and a high attention to detail, I excel at:

• Medical billing and coding
• Dictation and transcription

In addition to my experience and personal qualities, I have a solid educational foundation and a passion for helping people. Please review my attached resume for additional details regarding my expertise and abilities. I will follow up to request an appointment to discuss how my experience and background meets your needs.

Thank you for your time and consideration.

Isla Cisneros

There are plenty of opportunities to land a position, but it won’t just be handed to you. Crafting a cover letter that catches the attention of hiring managers is paramount to getting the job, and LiveCareer is here to help you stand out from the competition.

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Medical Office Assistant Cover Letter Example

Cover Letter Examples

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You should start your Medical Office Assistant cover letter by addressing the hiring manager directly, if their name is known. If not, use a professional greeting like "Dear Hiring Manager". Then, introduce yourself and state the position you're applying for. You should also mention where you found the job posting. For example, "I am writing to apply for the Medical Office Assistant position that I saw advertised on your website". This introduction should be followed by a compelling statement about why you are a good fit for the role. Highlight your relevant skills, experiences, or passion for healthcare. For instance, "With my 5 years of experience in healthcare administration and a proven record in patient care, I believe I could make a significant contribution to your team".

The best way for Medical Office Assistants to end a cover letter is by expressing enthusiasm for the opportunity, reiterating their interest in the role, and inviting the reader to continue the conversation. They should also thank the reader for their time and consideration. For example, "I am very excited about the opportunity to contribute to your team and believe my skills and experience make me a strong candidate. I look forward to the possibility of discussing my application with you further. Thank you for considering my application." This ending is professional, shows eagerness, and leaves an open door for further communication. It's also important to end with a formal closing, such as "Sincerely" or "Best regards," followed by their name.

In a cover letter, Medical Office Assistants should include the following: 1. Contact Information: At the top of the letter, include your name, address, phone number, and email address. 2. Professional Greeting: Address the hiring manager by name if possible. If not, use a professional greeting such as "Dear Hiring Manager." 3. Introduction: In the first paragraph, introduce yourself and state the position you are applying for. Mention where you found the job posting. 4. Relevant Skills and Experience: In the body of the letter, highlight your relevant skills and experiences. As a Medical Office Assistant, you should focus on skills such as patient scheduling, medical coding, record keeping, and customer service. If you have any specific certifications, such as a Certified Medical Administrative Assistant (CMAA) or Certified Clinical Medical Assistant (CCMA), be sure to mention them. 5. Examples of Achievements: Provide specific examples of your achievements in previous roles. For example, you might mention how you improved patient scheduling efficiency or reduced billing errors. 6. Knowledge of the Company: Show that you have researched the company and understand its mission and values. Explain why you want to work there and how you can contribute to their goals. 7. Closing Statement: In the closing paragraph, express your enthusiasm for the role and your interest in an interview. Thank the hiring manager for considering your application. 8. Professional Closing: End the letter with a professional closing such as "Sincerely" or "Best Regards," followed by your name and signature. Remember, a cover letter should complement, not duplicate, your resume. It's your chance to tell a story about your experiences and skills, and to show the employer why you're the best fit for the position.

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Medical Office Assistant Cover Letter Examples

Use these Medical Office Assistant cover letter examples to help you write a powerful cover letter that will separate you from the competition.

Medical office assistants are responsible for handling the day-to-day operations of a medical office. They keep the office running smoothly by handling administrative tasks, scheduling appointments, and handling billing and insurance.

To get a job as a medical office assistant, you need a well-written cover letter. Use these examples to write a cover letter that will help you stand out from the competition.

Formal/Professional Writing Style Example

With a strong background in administrative support and a passion for contributing to the medical field, I am confident in my ability to make a valuable addition to your team as a Medical Office Assistant.

With a diploma in Medical Office Administration and over three years of experience working in busy medical centers, I have developed a strong skill set in patient service, medical record management, and appointment scheduling. My proficiency in handling multi-line phone systems, familiarity with various medical billing software, and excellent communication skills have allowed me to excel in fast-paced and highly demanding medical offices.

In my previous role at XYZ Medical Clinic, I supported a team of five physicians in managing patient flow, resolving billing inquiries, and maintaining accurate patient records. In addition to my administrative tasks, I also assumed responsibility for managing the reception area, interacting with patients on a daily basis, and providing exceptional customer service. My ability to handle these tasks efficiently and maintain a positive attitude has resulted in improved patient satisfaction and increased overall productivity in the clinic.

I am highly adaptable and able to quickly learn new processes and systems. My strong attention to detail, exceptional organizational skills, and ability to prioritize tasks have contributed to my success in previous roles. I am excited about the opportunity to bring these qualities to the Medical Office Assistant position at your organization.

Thank you for taking the time to review my application. I am eager to discuss how my background and qualifications align with your requirements and how I can contribute to the continued success of your team. I look forward to the opportunity to speak with you at your earliest convenience.

[Your Full Name]

Entry-Level Writing Style Example

As a recent graduate from XYZ University with an Associate’s Degree in Medical Office Administration, I am excited to begin my career in a fast-paced, dynamic medical practice such as yours. I completed my internship at ABC Medical Center, where I honed my customer service, administrative, and patient care skills, while maintaining professionalism and adhering to privacy regulations.

During my internship, I performed critical tasks such as scheduling patient appointments, managing medical records, and handling insurance claims. I have gained proficiency in various medical office software and have experience using electronic health records. My ability to manage front-office operations, combined with my exceptional communication and interpersonal skills, makes me a valuable candidate for the Medical Office Assistant role.

In addition, I am bilingual in English and Spanish, which allows me to effectively communicate with a diverse patient population. I believe that my education, experience, and dedication to compassionate patient care make me a perfect fit for your medical practice.

I am eager to contribute to your team while gaining further expertise in this field. I look forward to meeting you in person to discuss how my skills and qualifications align with your needs. Thank you for considering my application.

[Your Name]

Networking/Referral Writing Style Example

I was referred to this opportunity by Dr. Samantha Brown, who I had the pleasure of working with during my internship at Green Valley Clinic. Dr. Brown specifically mentioned that my skill set and enthusiasm make me an excellent fit for your team.

During my time at Green Valley Clinic, I developed a strong foundation in medical office procedures and excelled in providing administrative support. I was responsible for managing patient records, scheduling appointments, and efficiently handling front desk operations. My strong interpersonal skills and ability to multitask ensured a smooth patient flow and a positive experience for patients in a fast-paced environment.

Dr. Brown spoke highly of your organization’s commitment to patient care, and I am excited about the opportunity to contribute to that mission. My main motivation as a medical office assistant is to provide the highest level of support to both the medical staff and the patients. I believe my past experience, combined with my dedication and passion for healthcare, make me the perfect candidate for this position.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences align with your organization’s needs. Please do not hesitate to contact me at your earliest convenience.

Enthusiastic/Passionate Writing Style Example

From the moment I first learned about this opportunity, I knew that it aligned perfectly not only with my skills and experience but also with my fervent desire to make a meaningful impact in healthcare administration.

Throughout my professional journey, I have thrived in fast-paced, multifaceted environments that challenge me to grow and adapt. My strong organizational skills, attention to detail, and ability to manage multiple priorities simultaneously have aided me in consistently excelling in roles that require meticulous work and effective communication. These abilities, coupled with my passion for healthcare, make me confident in my ability to excel as a Medical Office Assistant at your venerated institution.

During my previous role as an Administrative Assistant at a bustling medical clinic, I gained hands-on experience in managing patient scheduling, processing medical insurance claims, and maintaining accurate patient records. Moreover, I pride myself in fostering warm and compassionate relationships with patients and colleagues alike, ensuring that every interaction is one of kindness and empathy. I firmly believe that these qualities are vitally important in maintaining not only an efficient but also a nurturing and supportive healthcare environment.

Your organization holds a prestigious reputation within the medical community, and the opportunity to contribute to that environment as a Medical Office Assistant is truly exhilarating. I am eager to bring my dedication, passion, and meticulous skillset to your team and create a lasting positive impact.

Thank you for considering my application. I am truly excited about the possibility of joining your esteemed organization and would welcome the opportunity to discuss my suitability for this role in further detail.

Problem-Solving Writing Style Example

I have recently come across your advertisement and, after conducting thorough research on your company, I understand that you require an individual with exceptional organizational and communication skills to further enhance the seamless operation of your medical office. As a certified Medical Office Assistant with over four years of experience in healthcare administration and patient care coordination, I am confident that my expertise will be invaluable in addressing these needs and driving the office’s success.

One of the main challenges in a medical office is ensuring smooth and efficient appointment scheduling, while minimizing patient wait times. Throughout my previous experiences working in fast-paced environments, I have developed a strong aptitude for balancing multiple priorities and implementing streamlined scheduling solutions. My proactive approach and attention to detail will allow me to minimize scheduling conflicts, thus ensuring patient satisfaction and a more efficient workflow for your team of healthcare professionals.

Another essential aspect of this role is fostering positive relationships with patients and healthcare providers. My excellent interpersonal and empathetic communication skills have been key to creating a welcoming atmosphere in previous settings. By offering personalized care and attentively addressing patients’ concerns, I have demonstrated my commitment to providing exceptional service, resulting in increased patient retention and positive feedback.

In addition, my proficiency in various medical office software, such as electronic health records (EHR) and practice management systems, ensures that I am well-equipped to contribute swiftly and effectively to your team. My adaptability and strong technical skills will facilitate seamless integration into your current operations, further enhancing the overall efficiency of your office.

I am excited about the possibility of joining your team and demonstrating how my expertise can contribute to your organization’s success. Thank you for considering my application. I look forward to discussing my qualifications with you further.

Sincerely, [Your Name]

Storytelling/Narrative Writing Style Example

As I sat in the crowded waiting room of my local clinic, I couldn’t help but notice the chaos surrounding the front desk. The overwhelmed staff juggled phone calls, patient inquiries, and piles of paperwork, all while maintaining a courteous demeanor. It was during that moment that I recognized the vital role a dedicated and organized Medical Office Assistant could play in such a setting, and I knew that I wanted to be a part of that solution.

With over five years of experience in various administrative roles, I have developed exceptional organizational and multitasking skills. My time spent as a receptionist for a bustling dental practice has allowed me to master appointment scheduling, patient registration, and insurance verification processes. Additionally, I have become well-versed in handling sensitive medical information with the utmost confidentiality.

My passion for helping others extends beyond my administrative background. As an adult, I have volunteered at various health-related events, such as blood drives and flu shot clinics, allowing me to witness firsthand the positive impact that efficient medical care can have on a community. This has further fueled my motivation to contribute to a medical office setting in a meaningful way.

I believe that my combination of administrative experience and commitment to patient care make me a strong candidate for the Medical Office Assistant position at your organization. I am excited about the opportunity to support your team in providing exceptional care to patients and ensuring a smoothly functioning office environment.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further and demonstrate how I can contribute to your organization’s success.

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Medical Administrative Assistant Cover Letter Examples

A great medical administrative assistant cover letter can help you stand out from the competition when applying for a job. Be sure to tailor your letter to the specific requirements listed in the job description, and highlight your most relevant or exceptional qualifications. The following medical administrative assistant cover letter example can give you some ideas on how to write your own letter.

Cover Letter Example (Text)

Laurali Sichler

(778) 681-9633

[email protected]

August 2, 2022

Dear Hiring Manager,

I am interested in the Medical Administrative Assistant position at Advanced MD. I have experience working as a medical administrative assistant and have gained a strong knowledge of the duties associated with this position. I am a motivated individual who is able to work independently and take initiative when needed. I am also a team player and enjoy working with others. I am confident that I can be an asset to your team and would appreciate the opportunity to discuss my qualifications further.

I was responsible for the administrative tasks in a medical office. I managed patient records, scheduled appointments, and handled billing and insurance claims. I also provided customer service to patients and families.

I have worked as a Medical Administrative Assistant for over five years. I am extremely organized and efficient, and have experience managing both medical records and appointments. I am also proficient in a variety of software programs commonly used in healthcare settings, including Electronic Health Records (EHR) systems. In addition to my administrative skills, I have excellent customer service skills and always maintain a professional demeanor when interacting with patients or other members of the healthcare team.

Thank you for considering me for the Medical Administrative Assistant position at Advanced MD. I am excited about the opportunity to work with such a forward-thinking company and contribute to its success. My experience in medical administration, combined with my strong organizational skills, makes me confident that I would be an asset to your team. I look forward to meeting with you soon and discussing how I can helpAdvanced MD achieve its goals.

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Amanda Richardson Mount Sinai Medical Center 2389 Fleming Way Richmond, VA 23222

Subject: Application for position of Medical Administrative Assistant

Dear Mrs. Richardson,

My name is Marion Thomsen and I write to introduce myself in answer to your need for a Medical Administrative Assistant who has office administrative experience, works well with doctors and patients, and is highly organizational. I have attached my resume to this cover letter.

I am aware of your practice’s excellent reputation for customer care and medical attention, as I have friends who have been patients for many years. As I have been professional trained as a medical office professional, and have worked as a Medical Administrative Assistant for the past six years at Fresenius Medical Care. For this past six years, I have been in charge of all insurance communications and verification, patient scheduling, lab and pharmacy contact, and medical assistance in procedure as well as administration and office needs. I am thorough, knowledgeable, and great with people. I know I could bring a number of benefits to your already established medical office.

A copy of my resume is enclosed for your reference along with this cover letter. Thank you so much for your time and consideration. If you find my experience and qualifications attractive, please use the above contact information to contact me to schedule an interview.

Yours Sincerely,

(Signature hand written in blue pen ink)

Marion Thomsen

Encl: Resume

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Medical Administrative Assistant Cover Letter Example

A cover letter is a blend of your knowledge and expertise in the field. It is an excellent medium to showcase your contribution to the current firm and how your skills would contribute to the success of their firm. Your Medical Administrative Assistant Cover Letter should present your acuity in communicating with the patients, scheduling appointments and managing calendars, etc.

Our Medical Administrative Assistant Cover Letter Sample would help you understand the key ingredients of a successful cover letter.

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What to Include in a Medical Administrative Assistant Cover Letter?

Roles and responsibilities.

The role of a Medical Administrative Assistant is to deliver top-notch customer service at the medical facility. He is required to perform all the medical administrative and clerical duties.

A few of the crucial tasks performed by the Medical Administrative Assistant are as follows:

• Attending to the incoming phone calls and responding to the emails.
• Scheduling appointments.
• Interview the patients regarding their medical history.
• Verify the details of the customer.
• Assist the patients in completing the admission formalities.
• Maintain the database and update it with accurate information.
• Process the claim requests.
• Restock the required quantity of the medical inventory on a regular basis.
• Other duties may be performed when required.

Education & Skills

Medical administrative assistant skills :.

• Ability to follow the directions provided by the medical administrator.
• Technological insight in order to use the required software and applications.
• Remarkable communication skills in order to communicate with the patients and their relatives.
• Outstanding interpersonal skills in order to coordinate with colleagues and senior officials.
• Multitasking ability to schedule appointments, maintain the database, process insurance claims, etc.
• An excellent problem-solving approach to resolve technical issues, billing errors, appointment issues, etc.

Medical Administrative Assistant Educational Requirements:

• High school diploma or equivalent (required).
• An associate’s degree or certification in the relevant medical program from a vocational institute is highly desired.
• Well acquainted with the medical jargon.
• Familiarity with the insurance and billing procedures.
• Solid knowledge of medical laws and guidelines.
• Working knowledge of the required software such as MS Office, database management system, etc.

Medical Administrative Assistant Cover Letter Example (Text Version)

Dear Mr./Ms.,

Through this job letter, I would like to express my high interest in the open position of Medical Administrative Assistant at your reputed medical establishment. My background includes providing assistance to patients, scheduling appointments, responding to medical inquiries, etc.

A few vital responsibility areas are highlighted below:

• Understand the patients’ medical history prior to scheduling an appointment.
• Maintain and update the patients’ details in the hospital’s database.
• Provide assistance to the patients in completing the paperwork.
• Process the claim request in compliance with the rules and policies.
• Collect the payments and maintain the financial records.
• Address the patients’ inquiries.
• Offer support to the medical staff in conducting tests and examinations.
• Stay abreast with the rescind amendments in the medical policies and guidelines.

I am proficient in building professional rapport with the visitors, maintaining the patients’ information, supporting the medical professionals, etc.

I am thankful to you for reading through my job application. I am attaching my resume in order to provide you with details with respect to my academic records and career specifics. I will follow up for further rounds of interviews.

Best Regards, [Your Name]

For making your cover more information-packed, you can also speak briefly of your educational competence and skills such as communication, maintaining the database, and regulation compliance.

Designing a compelling resume is a demanding task; therefore, we have carefully created a Medical Administrative Assistant Resume Sample for your convenience.

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