- Interface and Basics
Presenter View in PowerPoint 365 for Windows
Learn about Presenter view in PowerPoint 365 for Windows. This is the view that allows you to use two displays effectively to deliver your slides in PowerPoint.
Author: Geetesh Bajaj
Product/Version: PowerPoint 365 for Windows
OS: Microsoft Windows 10 and higher
Date Created: February 12, 2020 Last Updated: September 14, 2023
Exploring Neuxpower Slidewise
Presenter View in PowerPoint 365 for Windows is a purpose-built view that accompanies Slide Show view . This view is beneficial in an environment that has at least two displays such as a laptop and a projector, or even two monitors attached to your desktop system. The projector or the secondary display then shows the actual slides, in what is commonly called Slide Show view. However, you see Presenter view on the laptop or on the primary display.
Figure 1 below shows Presenter view. Notice that you get to see much more than just the slide. Rest assured that the audience viewing the projector or secondary output only sees the slide!
While Presenter view in older versions of PowerPoint had to be manually turned on, newer versions of PowerPoint automatically detect if you have two displays, and turn on Presenter view. You should however still check and ensure that this view shows up on your primary display and not on the secondary display. We show you how you can swap displays using the Display Settings option, later in this tutorial.
If you are using only a single display, you can still choose to change to Presenter view from within Slide Show view. Hover your cursor over the bottom left area of the slide to find seven watermarked navigation icons that you can see in Figure 2 . Click the last icon and from the resultant menu, choose the Show Presenter View option (see Figure 2 again).
This brings up PowerPoint 365's Presenter View, as previously shown in Figure 1 . Notice that PowerPoint 365's Presenter View has an enhanced Web 2.0 style interface and there are many other features in the Presenter view's console such as zooming onto a specific part of the slide, and then panning across the slide area. Also you have dedicated Pause , Resume and Restart buttons to give you more control over slide timings. Additionally, you have easy access to the Laser Pointer tool, which directs the audience’s eye with a bright-colored point of light.
We explain all these features, and more next, as marked below in Figure 3 .
Here you find three options:
- Show Taskbar: A toggle that alternates between showing your Window taskbar. Click once to make the taskbar available. You'll then find that the option is now highlighted as shown in Figure 4 , below.
- It can be useful to have access to the taskbar if you need to access any open application. Then once you get back to your slide show, you can click the Show Taskbar option again to hide the taskbar. The option is then no longer highlighted.
- Display Settings: This option, when clicked spawns a drop-down menu, as shown in Figure 5 . Here you'll get options to Swap Presenter View and Slide Show , and also another option to Duplicate Slide Show .
- If you are on a single display environment, these options will be grayed out. On a dual-display environment, you can use the Swap Presenter View and Slide Show option to swap displays between your primary and secondary displays. The Duplicate Slide Show option will show Slide Show view on both displays.
- End Slide Show: Exits the presentation. You can also duplicate this option using the Esc keyboard shortcut.
Shows above the Slide Preview area, as shown in Figure 6 , below. The Timer determines the time elapsed since the slide show started. Additionally, PowerPoint provides two buttons for Pause/Resume and Restart .
C. Preview area
This shows the active slide (see Figure 6 , above). The same slide is simultaneously displayed full screen on the projected screen (secondary display).
D. Next Slide
On the top right side, you'll find a preview of the next slide.
E. Notes pane
F. extra controls.
There are six extra controls available below the Slide Preview (see Figure 7 ). These are explained from left to right:
- Pen and Laser Pointer tools: Click on this button to bring up a menu, as shown in Figure 8 , below.
- The options within this menu are explained below:
- Laser Pointer: Directs the audience's eye with a bright-colored point of light. You can set the Laser Pointer color within the Set Up Show dialog box. To access this dialog box, choose the Slide Show tab of the Ribbon, and then click the Set Up Slide Show button.
- Pen : Lets you draw or annotate with a pen. Learn more in our Using the Pen and Highlighter Tools in Slide Show View in PowerPoint tutorial.
- Highlighter: Almost like a virtual highlighter pen. Learn more in our Using the Pen and Highlighter Tools in Slide Show View in PowerPoint tutorial.
- Ink Color: Changes the pen color.
- Eraser: Lets you erase any pen or highlighter marked areas (grayed out if there are no marked areas on the current slide).
- Erase All Ink on Slide: Removes all ink markings (grayed out if there are no marked areas on the current slide).
- Arrow Options: Brings up a sub-menu with options to show ( Visible ) or hide ( Hidden ) the cursor while presenting. The Automatic option is turned on by default, this shows the cursor when you move your mouse or trackpad for a while, and hides it again when there's no moving activity for a while.
- See All Slides: Click on this button to bring up the whole slide stack (see Figure 9 ), and choose any slide. With this option, you can easily switch slides in or out of sequence from a grid that only you see. Your audience only sees the slide you’ve selected.
- Zoom into the slide: With this tool, you can zoom a part of the slide and then pan around. Figure 10 shows the zoom option as active.
- Black or Unblack Slide Show: This is the toggle button to turn the screen completely black, click again to un-black the screen. You can get the same results by pressing the B shortcut key. Similarly you can press the W shortcut key to get a white screen, and press W again to un-white the screen.
- Captions and Subtitles: Shows subtitles automatically generated from what you speak, as shown highlighted in red within Figure 11 . These captions are also shown on the secondary display in Slide Show view. This Captions and Subtitles feature needs a connected microphone to work.
- More Slide Show Options: Click this button to bring up a drop-down list, as shown in Figure 12 .
- Within this list you'll find more options:
- Last Viewed: Goes to the last viewed slide.
- Custom Show: Opens a sub-menu that lists all custom shows available in the open presentation. This option is grayed out if there are no Custom Shows created within the presentation being viewed.
- Hide Presenter View: Hides Presenter View and takes you back to Slide Show view on a single display environment.
- Screen: Lets you show a Black or White screen to the audience, Show / Hide Ink Markup (pen, highlighter, etc.), and reveal the Windows taskbar (Switch Programs) .
- Help: Brings up a list of keyboard shortcuts that you can use while presenting (see Figure 13 ).
PowerPoint Keyboard Shortcuts
Do you want more keyboard shortcuts?
Explore our PowerPoint Keyboard Shortcuts and Sequences Ebook that is updated for all PowerPoint versions.
- Pause: Lets you pause your slide show. Animations pause too, and you click Pause again to restart, or just press the Pause/Break key on your keyboard. Most laptop keyboards may not have this key but bigger desktop keyboards have the Pause/Break key.
- End Show: Exits Slide Show and Presenter view.
Use the Previous Slide or the Next Slide arrow buttons to navigate to those slides. Also, the area between these buttons shows which slide is active.
01 07 11 - Views: Presenter View in PowerPoint (Glossary Page)
Presenter View in PowerPoint 365 for Mac Presenter View in PowerPoint 2019 for Windows Presenter View in PowerPoint 2016 for Windows Presenter View in PowerPoint 2016 for Mac Presenter View in PowerPoint 2013 for Windows Presenter View in PowerPoint 2011 for Mac Presenter View in PowerPoint 2010 for Windows
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Cannot find the "presenter view" check box in Office 365
I am using Office 365 which is provided by my work. The license is: "Office for the web (Education)". I want to present my powerpoint slide in a "presenter view". When I click the "Slide Show" I do not find this checkbox. According to a Microsoft answer about a similar question, I should find a checkbox there.
Can you explain how to use "presenter view" in Office 365 web edition? Is there any solution to this problem?
The Slide Show menu only has these options:
See this image
The Presenter View is not supported on PowerPoint for web.
Please refer to " Compare PowerPoint features on different platforms "
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What to Do when PowerPoint’s Presenter View Won’t Play Nice
The Presenter View option allows PowerPoint users to show the audience the slide show while giving the presenter a view of upcoming slides, a timer, notes to yourself, and other handy tools. (If you haven’t yet, be sure to give it a try.)
The problem is that every now and then Presenter View doesn’t happen, and the laptop screen only shows the slides. Most people don’t memorize where these controls are, so in this situation, users are often forced to press on without the use of Presenter View. Since this little headache pops up from time to time, it pays to know how to set this option.
Mac users may also need to be sure that their laptop is not set to mirror the displays. To do this, click on the Apple icon in the top-left of the desktop, then click on System and choose Display. Click on the Arrangement tab at the top of that screen and be sure that the check box next to Mirror Displays is un checked.
Of course, Classroom Support is always available to help with this. Call us at 214-768-8888, and we’ll be glad to set it up for you.
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BF-ITS(ACS) View all posts by Adam Jones
May 9, 2022
Edit your notes in Presenter view in PowerPoint
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Hey, Officer Insiders! My name is Victoria Tran, and I’m a Program Manager on the PowerPoint team. I’m thrilled to share that you can now edit notes in Presenter view in PowerPoint for Windows. No more switching to Editor view to type or change your notes, even during a presentation!
Edit notes in Presenter view
Accessing and editing your slide content whenever the need arises is a key part of the PowerPoint workflow. Whether you’re making an important edit to your speaker notes during a presentation rehearsal or jotting down feedback during your presentation, the ability to edit notes in Presenter view increases your productivity and eliminates the need to toggle between views.
We are excited to add this highly requested feature and expand the use of PowerPoint notes. In the future, we’ll continue to add support for editing notes in other views, such as Teleprompter view.
How it works
Ready to edit notes in Presenter view?
NOTE: You can also press the F6 key to select the Notes pane in Presenter view. When a white outline appears around the pane, press Enter and start typing to make any updates you want.
Presenter view currently only allows basic formatting of notes, such as bold, italics, and underlining (via keyboard shortcuts). Formatting such as text color, highlighting, and other options aren’t yet available.
Tips and tricks
- If you are using keyboard commands to navigate through your slides during a presentation, make sure the text insertion point is not showing in the Notes pane. If it is, the arrow keys will move the insertion point around in the pane instead of navigating the slides.
- If you have two monitors, a full-screen slide will show on one monitor and Presenter view on the other monitor, featuring a view of the next slide, your speaker notes, a timer, and more. If you have just one monitor, you can press Alt + F5 to try out Presenter view.
We will be rolling the edit notes in Presenter view feature out to Office Insiders running Beta Channel Version 2204 (Build 15225.20000) or later.
Don’t have it yet? It’s probably us, not you.
Features are released over some time to ensure things are working smoothly. We highlight features that you may not have because they’re slowly releasing to larger numbers of Insiders. Sometimes we remove elements to further improve them based on your feedback. Though this is rare, we also reserve the option to pull a feature entirely out of the product, even if you, as an Insider, have had the opportunity to try it.
We want to hear from you! Please click Help > Feedback to submit your feedback about this feature.
Learn what other information you should include in your feedback to ensure it’s actionable and reaches the right people. We’re excited to hear from you!
Sign up for the Office Insider newsletter and get the latest information about Insider features in your inbox once a month!
Fixed! PowerPoint 2016 Presenter View Not Showing
I purchased a new laptop earlier this year, a pretty sweet Lenovo ThinkPad. The only thing that annoyed me was PowerPoint 2016 wouldn’t show the presenter view. Well I finally got around to tracking down the issue. I found a post in an MSDN forum that was close, but not quite right in the instructions. In fairness the answer was several years old so the interface likely changed in that time.
The issue relates back to the NVIDIA driver. I did see some posts suggesting you uninstall the NVIDIA driver and roll back to an older version, but I didn’t find it necessary to do anything that drastic. Solving it was just a few simple steps.
Next, click on Applications , on the left in the tree view (1). Then, click the Enhancements button in the lower right (2).
Finally, uncheck the box beside “Add PowerPoint slide show extensions”.
Click OK to close the Application Enhancements window, then OK again to close the nView Desktop Manager window.
And that should be it, open PowerPoint, start your slide show, and the presenter view should now appear for you (don’t forget to check Presenter View on in the Slide Show options tab before you start the show).
Note that I’ve only tried this with PowerPoint 2016, although I’m guessing it would likely work with older versions of PowerPoint as well (if it does, leave a comment letting everyone know what version of PowerPoint you were using).
Hopefully this solution will work for you too!
Published by arcanecode
View all posts by arcanecode
11 thoughts on “ Fixed! PowerPoint 2016 Presenter View Not Showing ”
YES!!! Thank you so much. it was driving me crazy.
This was a great tipt! It worked!
Thanks for posting this. Was driving me crazy as well!
THANK YOU !!!!!
That worked. You rock!
Thanks so much
thanks!! this really works. I had been installing and re-installing powerpoint like crazy.
Thank you so much. You saved my sanity
Thank You! I would have never thought to look there! Our problem was the Presenter window was acting as a “pop under”, and we could never find it. Disabling this extremely hidden Nvidia feature fixed our problem also.
Thank you so much
Thanks a lot, this really worked.
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Powerpoint presenter view slides do not advance in synchronisation
I have a Dell laptop Precision 5530 running Windows 11, version 22H2 and Powerpoint LTSC Professional plus 2021.
When the computer is connected to a video projector and I use Presenter View to show a Powerpoint presentation, either the slides shown by the video projector advance, and the presenter view doesn't change, or the presenter view advances and the displayed slide doesn't change.
I have tested this with four different videoprojectors and a Panasonic television and the problem is the same in all cases. The computer is connected to the second display via an HDMI cable.
One clue might be that it seems that the 'focus' has to be on one view or the other. If I click on the slideshow icon at the bottom of the powerpoint window, the focus is on the display screen, and advancing the slide show advances the displayed slides. If I click on a slide in the preview column on the left hand side of the presenter view, the focus switches to the presenter view, and those slides advance. It is never possible to make both displays advance together, synchronously.
This problem has been raised by other users over the past couple of years, and I have checked all the points raised by Microsoft. As far as I have been able to ascertain, Microsoft has not suggested a solution to this problem. Can you confirm that you do not have a solution.?
If you do have a solution, could you share it with us?
PowerPoint Management PowerPoint: A family of Microsoft presentation graphics products that offer tools for creating presentations and adding graphic effects like multimedia objects and special effects with text. Management: The act or process of organizing, handling, directing or controlling something. 215 questions Sign in to follow
Hi @Richard , Based on your description, it seems the problem is a known issue, I suggest you give feedback to Microsoft about your requirement: https://support.microsoft.com/en-us/office/how-do-i-give-feedback-on-microsoft-office-2b102d44-b43f-4dd2-9ff4-23cf144cfb11 Microsoft values your opinion. Your feedback goes directly to our engineers and helps us shape the future of Microsoft products and services for all our users.
Ran into the exact same issue today, presenting with PPT while using zoom. Never had this before (also long-time PPT user). In my case I had the PPT presentation on the external screen shared via Zoom using the "share window" feature, not "share screen". Next time I'll try "share screen" instead. Other glitches I ran into in this same state: pressing "w" did NOT bring up the white screen for drawing, although its toggle did activate.
I ended up leaving presentation mode, restarting to the same slide (Shift-F5), sharing the screen (not just the window) in Zoom, and was able to continue without further glitches. Hope they figure this one out. Actually, I hope MS look into it at all.
Not just a Zoom glitch. I have the same issue of the Presenter View / script slides not advancing when trying to rehearse timings. This is an ongoing issue I've had across several versions of PowerPoint. Currently MS 365 . The most annoying thing about it is that the Presenter View slides will advance on one round but not another on the SAME presentation with no changes to video settings - just stopping the presentation to fix text and restarting it.
So I reported it as suggested, and despite your assurance that comments go directly to 'engineers' I have not had any reply at all. Absolutely pointless. Talk about kicking the problem into the long grass. It's a 'known issue', (why not at least be honest about it and call it a 'a known malfunction' since that's what it is ?) well great, thanks......
I suggest that you change the presentation mode on your windows, pressing the key "Windows Logo" + P to choose the way you want to project, and this way you will be able to make PowerPoint correctly perform the action you want.
Thank you, but I've been using Powerpoint for about 20 years now, so I am well aware of the different possibilities for multiple screens. (Added to which I can't honestly see how this suggestion actually answers the problem I've reported.) I have used Presenter mode on Powerpoint with out any problem on all the previous versions of Powerpoint, and the problem only occurred when I upgraded to the newest version of Office on the same computer . Maybe we can progress from the chapter on 'simple mistakes made by novices'?
One year on, still the same problem, still nothing from Microsoft....
Top Contributors in PowerPoint: Steve Rindsberg - Jim_ Gordon - John Korchok - Bob Jones AKA: CyberTaz ✅
February 13, 2024
Top Contributors in PowerPoint:
Steve Rindsberg - Jim_ Gordon - John Korchok - Bob Jones AKA: CyberTaz ✅
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In presenter view, video does not play
i have inserted in a slide a video (from Youtube or from archive, it doesn't matter) and it works fine in presentation mode but it does not work in presenter view. No matter how I configure it, it does not play.
So it is quite annoying because I have to change presentation mode when the audience is viewing the screen.
An suggestion? Thans in advance. Best.
Replies (2) .
- Microsoft Agent |
Sorry for what you encountered.
To check whether this issue is related to Add-ins, please Start your Office in safe mode to see the outcome. If this issue doesn't happen in safe mode, please click File>Options>Add-ins>To disable Add-ins one by one to check which one caused this case.
If this issue still exists, please share with me more info about this issue: 1. Screenshot about the detailed Version number of your Office(File>Account>Product Information) and OS(Win+R>type CMD>OK). 2. Does this issue happen to all PowerPoint files even new created one or only related ones? Thanks, Neo
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Have you tried launch PowerPoint in safe mode to see the outcome? Can you play your video normally now? Do you still need support? Please share with me your recent progress.
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Microsoft 365 productivity apps on Apple Vision Pro
Last updated: February 2024
Microsoft Word, Excel, PowerPoint, and Teams on Apple Vision Pro are the familiar Microsoft 365 apps you use every day, optimized for the revolutionary capabilities of spatial computing. You can read through a document in Word, practice a presentation in PowerPoint, visualize your data in Excel, and collaborate with colleagues, all while staying immersed in your surroundings. Word, Excel, PowerPoint, and Teams on Apple Vision Pro help you stay productive, no matter where you are.
Your Apple Vision Pro supports many of the features that are available on Word, Excel, PowerPoint, Outlook, Loop, OneNote, and Teams for iPad. These include:
Creating and editing documents, presentations and spreadsheets.
Sharing, co-authoring, and real-time collaboration.
Using Microsoft Copilot to create, edit, and chat (requires a Copilot Pro or Copilot for Microsoft 365 license).
Joining and hosting meetings or chatting with friends, family, and colleagues. See Use Microsoft Teams on Apple Vision Pro.
You can go hands free or use a keyboard and mouse with your Microsoft 365 apps on Apple Vision Pro. If using a keyboard and mouse, just pair them with Bluetooth.
To learn more about Vision Pro, watch this video from Apple .
Download and install M365 apps on Apple Vision Pro
To download and install Word, Excel, PowerPoint, and Teams onto your Apple Vision Pro, follow these steps:
Make sure you have a Microsoft 365 personal, business, or education subscription.
From your Apple Vision Pro, go to the App Store and search for Microsoft Word, Excel, PowerPoint, or Teams.
Enter your Apple ID and password, if prompted, to start the download.
Once the app is installed, tap to launch it.
Sign in with your Microsoft personal, work, or school account.
To update your Microsoft 365 apps, return to the App Store and follow these steps.
Tip: Enable automatic updates from Settings > App Store . Under App Updates, slide the Automatic Downloads toggle to On .
What type of accounts are supported?
You can use Word, Excel, PowerPoint, and Teams on your Apple Vision Pro device with:
A Microsoft 365 personal subscription, such as Microsoft 365 Home or Family, and a Microsoft account.
A Microsoft 365 business or education subscription, such as Microsoft 365 or Office 365.
Note: Word, Excel, PowerPoint, and Teams for Apple Vision Pro support only personal accounts and work accounts that are not managed by your organization. If your work account is managed by your organization, you will be unable to sign in.
Features currently not supported
Some Word, Excel, PowerPoint, and Teams features are currently not available on Apple Vision Pro.
Microsoft 365 account management
Draw with Ink
Insert from camera
PowerPoint Presenter Coach
PowerPoint selection pane
Excel scan to table
See Use Microsoft Teams on Apple Vision Pro
Two-factor authentication ( Microsoft Authenticator is not currently available for the Apple Vision Pro. We're working on it, though, so check back for updates soon.)
Use Microsoft Teams on Apple Vision Pro
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