office administration cover letter

15 Office Administrator Cover Letters That Will Get Hired (NOW)

Are you are looking to write a cover letter for Office Administrator jobs that will impress recruiters and get you noticed by hiring managers? You need one to apply for a job, but you don’t know what to say.

Cover letters are an opportunity for candidates to showcase their skills and experience in a succinct letter. They are also a chance for candidates to show their personality and creativity. Along with the resume, it’s often the first impression employers see. They are an easy way to stand out from other applicants, as well as highlighting personal accomplishments. While some managers will choose not to read cover letters, including one shows the potential employer that the applicant is willing to put in extra effort to stand out among others.

Here are 15 amazing Office Administrator cover letters that are professionally written and will help you stand out and get that job!

Office Administrator Cover Letters

Each cover letter is written with a different focus. Review all of them and pick the ones that apply to your situation. Take inspiration from multiple samples and combine them to craft your unique cover letter.

Office Administrator Sample 1

Good morning, I am writing to you in response to your advertisement for an Office Administrator position. I have over five years of office administration experience and am confident that I can provide an exceptional level of service. My experience includes managing emails, taking calls, scheduling appointments, organizing meetings, providing customer service and more. Please find my resume below for your consideration. Thank you for considering me as a potential candidate!

Office Administrator Sample 2

Dear Hiring Manager, I am looking for an office administration position that would utilize my skills in administrative tasks, customer service and computer skills. I have over 10 years of administrative experience. My resume is attached for your consideration to see my qualifications and experience in more detail. Thank you very much for the opportunity to interview with you! Regards, Jane

Your Name Office Administrator Applicant 123 Main St., Anytown, CA 12345

Office Administrator Sample 3

I am excited to submit my resume and cover letter for consideration of an Office Assistant position with your company. I have over 10 years of experience in office administration and customer service. My experience includes: -Researched and analyzed products, competitors, and industry trends to provide the best solutions for customers -Answering phone calls related to product orders, billing questions, or inquiries about our company’s policies -Responding to customers by email or phone, taking customer orders on the phone

Office Administrator Sample 4

In order to be considered for the Office Administrator position at _____, please find attached my cover letter and resume. My experience as a ____ at a ____ has taught me essential skills such as: ___ ,___, and ___. I have an eye for detail and am organized enough to handle even the most time-sensitive tasks.

Office Administrator Sample 5

Dear _______, My name is _____. I am writing in regards to the open Office Administrator position that has become available in your office. I believe that my extensive experience in administration makes me a qualified candidate for this position. I have strong experience working in corporate settings and managing databases. My skills include filing, communicating with other departments, and managing relationships between employers and their employees which would provide you with great service as an Office Administrator. Thank you for your time reviewing my resume; I look forward to hearing from you soon! I hope the above information interests you enough to contact me about this opportunity at your earliest convenience. Thank You for Your Time, ___________

Office Administrator Sample 6

I am a recent graduate from the University of Florida. I have been working with student organizations for over four years and have been in charge of the budget for one of them. I am looking forward to applying my skills to a professional environment with an established company.

Office Administrator Sample 7

Please accept my interest in the Office Administrator position with your company. I am a hardworking and determined individual who strives to meet the needs of my employer and coworkers. I have a strong work ethic and am prepared to take on this challenging role with professionalism, enthusiasm, and dedication. I will thoroughly enjoy working for an organization that values creativity, ingenuity, reliability, community involvement, cooperation, accountability and integrity.

Office Administrator Sample 8

I am writing in reference to the Office Administrator position that you are currently recruiting for. I believe that I would be an excellent candidate for the position because of my skills in economics, business management, and administration. Please contact me to discuss how I can meet your needs.

Office Administrator Sample 9

Hi! Thank you for considering me as a candidate for the position. I am a recent business graduate with a degree in Information Technology and Business Management. I have over three years of experience in various facets of administrative work, including resume editing, job searching, and correspondence on behalf of my employer. Please feel free to reach out to me if you have any questions about my qualifications or interests at (xxx) xxx-xxxx.”

Office Administrator Sample 10

I am writing this letter to apply for the position of Office Administrator. I am highly organized and would like an opportunity to work with your office manager to help continue the success of your business. My previous experience has included assisting in small businesses as well as larger corporations, so I have experience with all types of organizations. If given the opportunity, I will do my best to resolve any issues that may come up and will quickly learn anything new that’s necessary for this position. Thank you for your time and consideration!

Office Administrator Sample 11

The following is my cover letter for the Office Administrator position.

I am writing to apply for the office administrator position at your company. I have over 4 years of office administration experience. My qualifications include, solid knowledge of Microsoft Office Suite and multi-tasking skills that allow me to prioritize and work on multiple projects simultaneously, which would enable me to be an asset to your team if hired. I look forward to hearing from you in regards to this opportunity and how you can contact me with any follow-up questions you might have.

Sincerely, Marissa Jones

Office Administrator Sample 12

Dear Sir/Madam,

I am interested in the Office Administrator position as advertised on __________. I would like to make it clear that I am a self-starter and eager to learn anything necessary for the job. I have experience as an intern, which was particularly enjoyable because it helped me to learn more about office administration. I possess all of the qualities and skills needed for this position and would be happy to show my qualifications in person if you decide to grant me an interview. My resume is attached and available upon request. Thank you for your consideration, ____________

Office Administrator Sample 13

I am writing to inquire about the open Office Administrator position. I have 10 years of experience in this field with an emphasis on customer service, efficiency, and professionalism. I am highly motivated with a strong work ethic and would love the opportunity to become part of your team.

Office Administrator Sample 14

Dear Human Resources Manager,

I am a college graduate with office administration experience who is ready to take on the responsibilities of a professional Office Administrator. My skill and experience in Microsoft Word and WordPerfect will enable me to maintain your company’s records, files, and reports. I am motivated to learn new skills and apply them to my work each day. My interpersonal skills will enable me to work well with others on your team. I hope you consider me for this position as it best matches my qualifications.

Office Administrator Sample 15

I am a recent graduate with a degree in Management. I have experience as an Administrative Assistant and as a Secretary. In the past few years, I have transitioned into these roles from being primarily an Office Manager.

The past few years have been great for me professionally. I’ve had the privilege of working closely with a _____ who has guided me through my transition to this new role and has given me the opportunity to work on many projects that would not typically be handled by someone in my position. As such, it would be my pleasure to discuss with you how my skills could help your company meet its goals and objectives moving forward.

Recruiters and hiring managers receive hundreds of applications for each job opening.

Use the above professionally written Office Administrator cover letter samples to learn how to write a cover letter that will catch their attention and customize it for your specific situation.

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Resume Worded

Office administrator cover letters.

Approved by real hiring managers, these Office Administrator cover letters have been proven to get people hired in 2023. A hiring manager explains why.

Table of contents

• Office Administrator
• Senior Office Administrator
• Alternative introductions for your cover letter
• Office Administrator resume examples

Office Administrator Cover Letter Example

Why this cover letter works in 2023, personal connection to the company.

Sharing a personal anecdote about visiting Microsoft's campus helps establish a genuine connection to the company and shows that the candidate has a long-standing interest in the organization.

Specific Accomplishments

Highlighting specific accomplishments, such as implementing a new project management system and revamping the filing system, demonstrates the candidate's ability to tackle challenges and make a positive impact in their previous role.

Expressing Excitement for the Role

Emphasizing the candidate's excitement about contributing to a company that values innovation and progress shows their passion for the industry and that this role is more than just another job application.

Specific and genuine admiration for the company

When you mention the name of the company and talk about their values and initiatives like you did here with Microsoft, it shows that you have done your research. It's not just a name drop. You demonstrate respect and admiration for the company’s ethos, making it clear that you're not just looking for any job, but this job at this company. It makes the hiring manager see you as a potentially good cultural fit.

Highlight significant achievements with numbers

What a great way to show your impact! By stating how much you improved efficiency or reduced processing time at your previous job, you're giving a concrete example of how valuable you can be. It's not just about saying you did well, but showing exactly how well you did. The hiring manager can visualize how these achievements might translate to their own office.

Senior Office Administrator Cover Letter Example

Aligning with the company's vision.

You're doing a fantastic job of displaying your knowledge about IBM and your alignment with their values. This not only shows that you've done your homework, but also that you have a clear understanding of what the company is about and where you fit in. Hiring managers want to know that you're not just in it for the job, but for the company culture and vision too.

Quantifying leadership impact

This is a smart way to demonstrate your leadership skills. By explaining how you achieved improvements as a team leader, you're showing what you can bring to a senior role. It's not just about being a team player, but also about being a team leader, and by quantifying your success, you're making it crystal clear what you can bring to the table at IBM.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Cover Letters For Jobs Similar To Office Administrator Roles

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Home » 11 Best Office Administrator Cover Letter Sample

11 Best Office Administrator Cover Letter Sample

Your office administrator cover letter is your chance to sell yourself to the hiring manager.Use these tips and examples to help you create a winning cover letter that gets you the job.Office administrator cover letters should reflect the skills and qualifications necessary for the position.When writing your cover letter, be sure to include information on your organizational, time management, and customer service skills.In addition, mention your experience dealing with office equipment, scheduling appointments, and handling customer inquiries.

Be sure to tailor your cover letter to fit the specific office administrator position you are applying for. Finally, be sure to proofread your cover letter before sending it off to the hiring manager. A well-written and error-free cover letter is essential if you want to land an interview for the office administrator position you’re interested in.By following these tips, you can write a great office administrator cover letter that will give you a leg up on the competition.

Table of Contents

How To Write a Office Administrator Cover Letter

When it comes to applying for a job as an office administrator, your cover letter is just as important as your resume. After all, a great cover letter will give you the chance to show potential employers that you have the skills and experience they are looking for. So, how do you write a winning office administrator cover letter? Here are some tips to get you started:

Be sure to tailored your cover letter specifically to the job you are applying for. This means specifying why you are the perfect fit for the role in question.

Use strong and confident language throughout your cover letter. Avoid sounding arrogant, but do highlight your successes and accomplishments.

Be clear and concise in your writing. potential employers should be able to quickly see that you have the skills and experience they are looking for.

Finally, proofread your cover letter carefully before sending it off. typos and grammatical errors will not impress potential employers!

Related: How To Write a Cover Letter (And Get Hired in 2022!)

Office Administrator Cover Letter

To Whom It May Concern,

I am writing to apply for the position of Office Administrator at XYZ Company. I am a highly organized and efficient individual with experience in managing office operations and personnel. In my current role as Office Manager at ABC Corporation, I oversee a team of 10 employees and handle all aspects of the office’s day-to-day functions.

I am confident that I can be an asset to XYZ Company and would welcome the opportunity to put my skills and experience to work for you. Thank you for your time and consideration.

Related: 7+ Professional Assistant Principal Cover Letter

Office Assistant Cover Letter

I am writing in regards to the open Office Assistant position at your company. Based on the job description, I believe that I am more than qualified for the position and would be a valuable asset to your team.

Some of my key qualifications include:

-Proven experience as an office assistant or general administrative role

-Excellent organizational and time management skills

-Outstanding communication and interpersonal abilities

-Highly computer literate with proficiency in Microsoft Office and other office software

I am confident that I can provide the highest level of service to your company and would be a valuable addition to your team. I look forward to discussing my qualifications further with you in an interview.

Thank you for your time and consideration.

Related: 5+ Catchy Program Assistant Cover Letter Samples

Admin Assistant Cover Letter

I am writing in regards to the open Admin Assistant position at your company. Based on the job description, I believe that I am the perfect candidate for the job.

As an Administrative Assistant for the past five years, I have gained a wealth of experience in managing day-to-day office operations and providing administrative support to senior management. I am extremely organized and efficient, with a keen eye for detail. I am also an excellent communicator, both written and verbal, and have superb interpersonal skills.

In my current role, I am responsible for managing the company’s calendar, scheduling appointments, and coordinating travel plans. I also handle all incoming and outgoing correspondence, including emails, phone calls, and physical mail. In addition, I maintain the company’s filing system and provide support to the accounting department as needed.

The confident that I can bring the same level of dedication and excellence to your organization. I am eager to utilize my skills and experience in a new role, and would be a valuable asset to your team. I look forward to discussing my qualifications in further detail at your earliest convenience.

Related: Administrative Assistant Cover Letter: 15 Examples & Templates Included

Office Manager Cover Letter

I am writing to apply for the Office Manager position at XYZ Company. I have five years of experience working in office administration and management, and I am confident that I can be a valuable asset to your team.

In my current role as Office Manager at ABC Corporation, I am responsible for a variety of administrative tasks, including managing

office supplies, coordinating company events, and handling customer inquiries. Have a proven track record of being able to handle multiple tasks simultaneously and always maintain a positive attitude.

Believe that my skills and experience would make me the perfect candidate for the Office Manager position at XYZ Company. I am eager to put my abilities to work in a new environment and contribute to the success of your organization.

Related: 5+Attractive Property Manager Cover Letter Samples [Free]

Cover Letter For Admin

I would like to apply for the role of Office Manager at XYZ Company. I am a highly organized and efficient professional with over 10 years of experience in office administration and management. In my current role, I am responsible for overseeing the daily operations of a busy office, including managing staff, handling customer inquiries, and maintaining office supplies.

I am confident that I can provide the same level of service and support to your team. I am well-versed in all aspects of office management and have a proven track record of streamlining processes to increase efficiency. In addition, I am an excellent communicator and have a strong ability to resolve conflict.

I would welcome the opportunity to discuss my qualifications and experience with you in more detail. Thank you for your time and consideration.

Related: 175+ Unique Office Manager Resume Objective ideas list

Cover Letter For Admin Assistant Sample

I am writing to apply for the position of Administrative Assistant at XYZ Company. I am a highly organized and efficient individual with a strong interest in supporting the day-to-day operations of a busy office.

In my current role as an administrative assistant at ABC Corporation, I have gained valuable experience managing schedules, coordinating events, and handling a variety of administrative tasks. I am confident that I can bring the same level of dedication and excellence to your team.

Some of my key strengths that would benefit your organization include: Excellent time management and organizational skills

• Strong written and verbal communication skills
• Ability to multitask and prioritize conflicting demands
• High level of accuracy and attention to detail
• Proficient in Microsoft Office applications

I am confident that I can be a valuable asset to your team, and I look forward to the opportunity to discuss my qualifications in further detail. Thank you for your time and consideration.

Related: 05+ Best Dietitian Cover Letter Samples & Examples

5 Things To Include In a Office Administrator Cover Letter

When applying for a office administrator position, it is important to include a well-written cover letter. Your cover letter should give an overview of your qualifications and experience, as well as provide a glimpse of your personality. Here are some tips on how to write a great office administrator cover letter:

• Start by introducing yourself and briefly explaining why you are interested in the position.
• In the next paragraph, highlight your relevant qualifications and experience. Be sure to focus on skills that would be valuable in an office administrator role, such as excellent communication and organizational abilities.
• Use the final paragraph of your letter to reiterate your interest in the position and thank the reader for their time.

By following these tips, you can ensure that your cover letter makes a positive impression on potential employers. With a little effort, you can increase your chances of landing an interview for the office administrator role you desire

Related: What is Cover Letter? Complete Guide To Get any Job.

When applying for an office administrator position, it is important to stand out from the competition. One way to do this is to submit a well-written cover letter along with your resume. Your cover letter should highlight your relevant skills and experience, as well as your interest in working for the company. To help you get started, we’ve created a list of the 11 best office administrator cover letter samples. Simply click on the sample that best matches your experience level and industry, and then download it for free. With these samples in hand, you’re sure to create a winning cover letter in no time!

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3 Secretary Cover Letter Examples That Worked in 2023 

• Secretary Cover Letter
• Legal Secretary Cover Letter
• Administrative Secretary Cover Letter
• Write Your Secretary Cover Letter

Secretaries are pivotal in keeping the wheels of an organization running smoothly. You’re the backbone of daily operations, performing a diverse range of tasks, from managing appointments and coordinating meetings to handling important documents and maintaining efficient communication. 

While you excel at organizational tasks and anticipating the needs of your colleagues, emphasizing the impact of those skills in a cover letter and complementary secretary resume can be a little tricky. 

No need to worry, though—we’re here to guide you through the process with our range of expert-written secretary cover letter examples . It’s time to get you a new job!

Secretary Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Why this cover letter works

• Here, spotlight the responsibilities handled (cue organizing 281+ meetings), job skills and tools applied (Planning and Google calendar), the quantified impact generated (cue 13% improvement in team productivity), and possibly lessons learned.

 Legal Secretary Cover Letter Example

• From there, clearly and concisely detail your professional experiences , emphasizing the skills in legal document preparation and legal research and achievements such as 12% decrease in case errors and a 19% surge in case preparation speed. Then, conclude by underscoring your eagerness to add value to the hiring company.

Administrative Secretary Cover Letter Example

• So, if you received recognition for, let’s say, data entry speed and accuracy, you wouldn’t want to keep that win hidden. Spotlighting it to validate your past success and illustrate your capacity to foster success in the new role.

Related cover letter examples

• Secretary resume
• Virtual assistant
• Office assistant
• Personal assistant
• Executive assistant

How to Craft a Compelling Secretary Cover Letter

To prove that you’re the right fit for the job, your cover letter should reflect your thoroughness and dedication. Start by thoroughly examining the job listing, paying attention to key requirements and responsibilities, and then addressing as many as you can in your cover letter. 

For instance, if the role involves managing appointments and ensuring efficient communication, highlight your impeccable scheduling skills and proficiency in maintaining effective office correspondence. Demonstrating how your qualifications align with the role’s unique demands will grab the employer’s attention and increase your chances of landing the job. 

How to start things the right way

To start your cover letter on the right foot, begin with a personalized greeting that addresses the hiring manager or HR representative by name. Research the company, explore its website, or even make a polite inquiry to find the name. If all else fails, a simple “Dear Hiring Manager” will still get the job done.

Next, show your genuine interest in the company and the role by highlighting how your job skills and dedication align with its needs. Mention your knack for efficient office management and your commitment to keeping your work as effective as possible. 

Let’s take a look at what not to do. This example doesn’t convey why the candidate is the right fit or what they bring to the table, leaving the employer without much reason to keep reading.

I saw that you were looking for a secretary. I want to apply for the job and that is why I am emailing you.

Now check out this next example. It may seem pretty full-on, but that’s exactly what you need. There’s no doubt that this person wants that job and has done the research necessary to land it.

Passionate!

A profound respect for the academic world merged with a compelling mastery of administrative skills like Microsoft Office Suite, transcription, database management, and more, kindles my unwavering motivation to contribute to a more enriched academic experience at Colorado College. The opportunity to employ my keen eye for details and software proficiency in the pursuit of overcoming administrative challenges at a prestigious institution like yours is one I approach with avid interest and anticipation.

How to impress with the body paragraphs

The body paragraphs of your cover letter serve to build upon the compelling opening you’ve crafted. In these two or three paragraphs, you should delve into your professional journey, highlighting your most significant accomplishments.

Discuss achievements like efficiently managing office communications, scheduling, and record-keeping. Share success stories of how you flawlessly organized appointments, maintained impeccable records, and ensured the precision of data and documentation. 

Back up these achievements with quantifiable metrics, such as the number of appointments scheduled daily or how your efficient record-keeping improved data retrieval times and reduced patient or client wait times.

By addressing specific job skills and work experiences requested in the listing, you show that you’re a perfect fit for the role, making your application all the more captivating and convincing.

Show off your impact!

At Dickson Wright, I harnessed my enthusiasm for legal document preparation to create transformative changes. Leveraging an advanced document template system helped streamline the processes by a remarkable 13%.

Closing off with style

The closing paragraph is your last opportunity to reaffirm your alignment with the company’s values and express your enthusiasm for the role. One nifty tactic is to mention something specific from the company’s website or the job description to show you’ve done your research.

Reiterate why you’re the perfect fit for the role by highlighting your relevant qualifications and experience. Mention how you aim to contribute, such as using your extensive experience in maintaining organized office systems to achieve perfect operational efficiency.

Conclude the letter by expressing gratitude, and then sign off respectfully with a simple, “Sincerely, [Your Name].”

Here’s one thing you should never do—it’s not appropriate to mention potential scheduling conflicts in a cover letter, as it detracts from the professionalism and focus of the application.

Don’t do this!

I’m looking forward to working with you. Keep in mind that I can’t work later than 4 pm for personal reasons.

Focus, instead, on selling your passion and skills. Even if you have things to negotiate later, focus on impressing recruiters with a closer like the one below.

A sure success!

Nestled within these thrilling experiences lies my keen potential to invigorate Colorado College with my administrative prowess. I look forward to further dialogue about how my fusion of passion and skills can foster efficient and effective practices within your esteemed institution. Thank you for your valuable time and consideration.

Tailor your tone to match the company’s culture and the job description . If the company is known for its formal atmosphere, maintain a professional tone. If it has a more relaxed culture, you can adopt a slightly informal tone while remaining respectful. Make sure to keep your cover letter free from typos and errors, as a secretary is often expected to edit and write various documents.

You might want to include references from your past workplace, proving your ability to run a successful office. However, if the job description doesn’t require it, it shouldn’t be necessary.

Yes, it’s a good idea to mention any relevant software or technology skills , especially if the job listing specifies certain tools. Highlight your proficiency in applications such as Microsoft Office, Google Workspace, or any industry-specific software that might be relevant to the secretary role.