Administrative Assistant Cover Letter Example (Free Guide)
Create an administrative assistant cover letter that lands you the interview with our free examples and writing tips. use and customize our template and land an interview today..
Are you looking to apply for an administrative assistant role? Our comprehensive guide can help you write an effective cover letter that will get you noticed by potential employers. We provide tips and advice on what to include and how to structure your letter, as well as examples to help you get started.
We will cover:
- How to write a cover letter, no matter your industry or job title.
- What to put on a cover letter to stand out.
- The top skills employers from every industry want to see.
- How to build a cover letter fast with our professional Cover Letter Builder .
- What a cover letter template is, and why you should use it.
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Administrative Assistant Cover Letter Sample
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Dear Hiring Manager,
I am writing to apply for the Administrative Assistant position at your organization. I am confident that my skills and experience in this field make me an ideal candidate for the job.
I have a Bachelor's degree in Business Administration, and I have been working in an administrative capacity for the past five years. During this time, I have gained a strong knowledge of office operations and administrative procedures, as well as an understanding of the importance of providing excellent customer service. I am highly organized and detail-oriented, and I have a knack for problem solving and multitasking.
In my current role, I manage the day-to-day operations of the office, coordinate meetings and events, manage budgets, and provide administrative support to the executives. I have also developed and implemented procedures to streamline processes and increase efficiency. Additionally, I am experienced in utilizing the latest software and technology, including Microsoft Office Suite, QuickBooks, and other accounting programs.
I am confident that I have the necessary skills and qualifications to be an asset to your team. I am a highly motivated, results-oriented professional, and I am committed to providing outstanding customer service and support. I am eager to learn and grow in this role, and I am confident that I can make a positive contribution to your organization.
Thank you for your time and consideration. I look forward to hearing from you and discussing how I can be an asset to your organization.
Sincerely, [Your Name]
Why Do you Need a Administrative Assistant Cover Letter?
- A Administrative Assistant cover letter is essential to help you stand out from other job applicants and show employers why you are the right fit for the role.
- It is an opportunity to show your personality and highlight your most relevant qualifications and experience.
- It is also a chance to demonstrate your communication skills and show that you are organized and detail-oriented.
- A Administrative Assistant cover letter allows you to highlight special skills and experiences such as prior administrative experience, computer skills, and organizational abilities that may be valuable for the position.
- It also presents an opportunity to explain why you are interested in the role, and how your skills and experience match the job requirements.
- Finally, it shows employers that you are serious about the job and have taken the time to craft a thoughtful and well-written cover letter.
A Few Important Rules To Keep In Mind
- Address the letter to the hiring manager by name, if possible.
- Include the job title and posting number in the subject line.
- Express enthusiasm for the job and the organization.
- Outline your qualifications and experiences.
- Include examples of your accomplishments.
- Keep the letter concise and to the point.
- Proofread the letter for errors.
- Thank the hiring manager for their time.
What's The Best Structure For Administrative Assistant Cover Letters?
After creating an impressive Administrative Assistant resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Administrative Assistant cover letter? Let's explore the guidelines and components that will make your cover letter stand out.
Key Components For Administrative Assistant Cover Letters:
- Your contact information, including the date of writing
- The recipient's details, such as the company's name and the name of the addressee
- A professional greeting or salutation, like "Dear Mr. Levi,"
- An attention-grabbing opening statement to captivate the reader's interest
- A concise paragraph explaining why you are an excellent fit for the role
- Another paragraph highlighting why the position aligns with your career goals and aspirations
- A closing statement that reinforces your enthusiasm and suitability for the role
- A complimentary closing, such as "Regards" or "Sincerely," followed by your name
- An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.
Cover Letter Header
A header in a cover letter should typically include the following information:
- Your Full Name: Begin with your first and last name, written in a clear and legible format.
- Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
- Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.
It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.
Cover Letter Greeting / Salutation
A greeting in a cover letter should contain the following elements:
- Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
- Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
- Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.
For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.
Cover Letter Introduction
An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:
- Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
- Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
- Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
- Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
- Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.
By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.
Cover Letter Body
As an experienced Administrative Assistant, I am adept in data entry and filing, customer service, and scheduling. I am an organized and detail-oriented professional with a commitment to accuracy and excellence.
I have a proven track record of success in providing comprehensive administrative support to executives and other staff, while consistently meeting deadlines and staying within budgetary guidelines. I am confident that my skills and experience make me an ideal candidate for the position of Administrative Assistant.
My key strengths that will benefit your organization include:
- Data Entry and Filing: I have proficient computer skills and am experienced in entering data into databases accurately and efficiently. I also have experience in filing and organizing records in accordance with established procedures.
- Customer Service: I have a strong customer service background with the ability to provide excellent customer service to internal and external customers. I understand the importance of delivering prompt and courteous service.
- Scheduling: I have excellent organizational skills and am experienced in managing multiple projects simultaneously. I am also experienced in scheduling appointments and coordinating events.
I am excited about the possibility of joining your team and know that I could be a valuable asset to your organization. I would welcome the opportunity to discuss my qualifications and experience further in a personal interview.
Thank you for your time and consideration.
The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:
- Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
- Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
- Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
- Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
- Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
- Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.
Common Mistakes to Avoid When Writing an Administrative Assistant Cover Letter
When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.
- Not addressing the letter to the appropriate person or company.
- Using a generic, impersonal salutation.
- Failing to mention any relevant experience.
- Including irrelevant information.
- Not formatting the letter correctly.
- Not proofreading the letter for spelling and grammar errors.
- Using a template or copy/paste letter.
- Not including a call to action.
- Not tailoring the letter to the specific position.
Key Takeaways For an Administrative Assistant Cover Letter
- Include relevant skills and experiences that demonstrate your ability to work as an administrative assistant.
- Highlight your organizational and time management skills.
- Explain how your experience makes you an ideal candidate for an administrative assistant role.
- Include concrete examples of your accomplishments and successes in previous roles.
- Emphasize the importance of customer service and communication skills.
- Make sure to proofread and edit your letter before submitting.
How to Write an Administrative Assistant Cover Letter
When employers are looking to hire administrative assistants, they’re normally looking for far more than just someone who can file paperwork. In many businesses, admins sit at the heart of the company – without whom it would barely function. It’s essential to sell yourself with your administrative assistant cover letter.
A cover letter is your chance to show them why you would be invaluable to their team. While it’s important to detail your technical skills and experience on your admin CV , employers also need to feel that you’re someone they can trust and depend on across a variety of responsibilities. Once you’re ready, download our administrative assistant cover letter template as inspiration for writing your own.
What to Include in Your Administrative Assistant Cover Letter
While there are many elements common to any admin assistant job and receptionist job , many of the skills you’ll need for your next role will be specific to the company you’re applying to. That’s why tailoring your cover letter to the job is crucial. You need to showcase your most relevant skills – hiring managers hate generic cover letters!
Emphasise Your Interest in This Job in Particular
Many administrative assistants could turn their skills to a very wide range of companies (answering the phone, responding to emails, filing and so on) – yet your cover letter needs to show why you want to work for this business in particular. By learning a little more about the company, you show them you care and are interested in what they do, inspiring confidence and helping your CV stand out in a sea of applicants.
Perhaps you are applying for a job at the UK branch of a Swiss recruitment firm – that’s where your interest in working for an international business could be a great talking point. Or maybe you’re applying for a job at a new start-up. Explaining that you want to play a key support role in their growth and vision will show the founders that you’re interested in sticking around and won’t jump ship when the next opportunity comes along.
Provide Evidence of Your Specific Business Skills
Many administrative assistant cover letters make the mistake of blandly describing generic skills – avoid this error! Spend some time studying the job spec and then include the skills and experience you have you have that relate specifically to this job ad.
For example, if the job needs someone who has experience of managing expenses, explicitly describe how you did this in your last company – something like: “In my last role I managed travel expenses for the sales team, processing them through our ‘Concur’ expense management software”. Other companies might need an administrative assistant who can update company revenue information in a spreadsheet. You don’t necessarily need to be an accountant, but it might be worth mentioning a basic business finance course you completed, for instance.
…And Highlight Your Soft Skills
An administrative assistant is usually going to have more on their plate than just admin tasks. Employers will be impressed if you can demonstrate that you’re the full package, combining those solid admin skills with strong interpersonal and soft skills .
Maybe at your last job you took the initiative to organise birthday cards for staff, even if no one had asked you to do so. Those sorts of personal touches can really boost staff morale, and employers will sit up and take notice. Show you’re versatile and flexible, too! Maybe you helped organise and execute an office move that required working some extra hours over a weekend. Your new boss will be impressed by that dedication.
Administrative Assistant Cover Letter Example
Click here to download our free administrative assistant cover letter template as Microsoft Word (.doc).
Ellie Harris 15 Purple Road Dunfermline KY3 2RS [email protected] 07785 467 731
Glen Small Fife Imports 15 Orange Street Dunfermline KY4 6TF
Re: Application for Administrative Assistant Role
Dear Mr. Small,
I am writing to apply for the Administrative Assistant Role at Fife Imports as advertised on Monster.co.uk, and to explain why my skills and experience would make me a strong candidate for this position.
With over 15 years working in administrative roles for international import/export businesses in Scotland and England, I have developed a strong understanding of the legal, accounting and business administration requirements of the sector. Knowing that Fife Exports is in a stage of rapid growth, I would be delighted to work to support your business’s ambitious plans.
My career has furnished me with strong all-round office admin skills, but I would particularly like to bring to your attention my key skills in managing records and documentation. In 20xx I completed two-week course in ‘Modern Techniques in Office and Document Management’ in London, which I used to update my previous employer’s filing system, helping save staff hours hunting for files. I have also gained a reputation as a highly organised employee that the business can rely upon – in my current role I have often stayed late at work to help complete reporting in as tax deadlines loom, for instance.
As an administrative assistant, I believe I can play an important role in the smooth running of a business, from serving as a friendly face colleagues can turn to for help with their problems all the way down to the smaller details such organising birthday cards for colleagues.
I would be delighted to answer any questions about my skills and experience at interview and look forward to hearing from you soon.
Help Your Administrative Assistant Cover Letter Go Further
When you're ready to start looking for a job, it's critical that you get your application noticed. We can help. Start by uploading your CV to Monster and making it searchable. Recruiters in your industry will be able to see your qualifications and consider you for top positions. It's free and simple can help you find a better fit.
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Admin Assistant Cover Letter
An admin assistant cover letter is used to highlight the information on your resume, connect your skills to the job requirements, and make a strong case for why you are the best fit for the position. The cover letter aims to help employers see why your qualifications and experience as an admin assistant would benefit their company.
Admin Assistant — Free Cover Letter Template
Download our free admin assistant cover letter template in MS Word format.
Admin Assistant Cover Letter Template Sample:
Application for the position of admin assistant.
Dear [Recipient’s title and last name] ,
I am writing to apply for the position of admin assistant as advertised in [where you saw the advertisement] . My [two relevant attributes] , and extensive experience make me a perfect fit for the position. I am eager to become a valued member of [company] .
I have worked as an admin assistant for [number of years] , and during that time I have been tasked with [mention some of your responsibilities from current and previous positions] . As per the requirements for the position at [company] , you will notice in my resume that I [mention skills, competencies, or experiences that answer directly to the requirements listed in the job posting] .
In my [current/previous] role as an admin assistant at [company] , I [talk about a few significant accomplishments and any contributions you made that had a positive impact] . Experience has taught me to [what have you learned] .
I am thrilled to be applying to [company] because I admire your [name two or three things you know about the company in general that you like] . As the admin assistant, I will [how will you add value to the business] . In this way, I am certain I will be of the greatest benefit to [company] .
Please find my resume attached. Feel free to contact me via email or phone call if I can be of any further service.
Thank you for taking the time to consider my application. I look forward to hearing from you.
How to Write an Admin Assistant Cover Letter:
A step-by-step guide to writing the perfect admin assistant cover letter.
Address your letter.
Address the hiring manager directly..
Address your letter directly to the hiring manager, recruiter, employee, or whoever the person is that put out the job posting.
Avoid generic greetings.
If a contact name is supplied or if it is possible to find out a name, avoid using a general greeting such as "To whom it may concern" or "Dear Sir/Madam." Use the relevant title before the person's last name — for example, "Dr. Tyson" or "Ms. Pierce."
Start with an introduction.
Keep your introduction brief..
In no more than three sentences , tell the person why you are writing and what position you are applying to.
Highlight the fact that you meet the job requirements as stated in the advertisement.
Your writing should reflect the exact job title and you should briefly highlight a key job advertisement requirement that you meet, for example, having at least two years' experience as an admin assistant.
State that you feel you are the best person for the job.
Use one sentence to clearly state why you feel that you are the best fit for the admin assistant position.
Showcase your training and experience.
Briefly discuss your training..
Write a few sentences on your qualifications and where you obtained them, and/or provide details of your job training. Directly mention how your training relates to the core competencies required in the job advertisement.
Highlight your experience.
Mention how many years you've worked as an admin assistant and where you worked. Limit this to a single sentence as you will be discussing your exact duties and work experience further on.
Match your core skills to those mentioned in the job ad.
Match prominently featured duties and responsibilities mentioned in the job ad with core skills and competencies from your resume. For example, if the job ad requires proficiency in appointment scheduling software, mention the nature and extent of your experience in that regard.
Highlight your most recent job.
Discuss your most recent role and contributions..
In a few sentences , talk about your responsibilities at your current or previous job as an admin assistant. Include details about how your contribution positively impacted your previous employer.
Briefly discuss what your experience has taught you about your role as an admin assistant.
Showcase your biggest accomplishments in your previous job.
Mention one or two of your proudest career moments, for example, being entrusted with complex travel arrangements, implementing a new filing system, or being commended by colleagues and managers for your dedicated and professional administrative assistance.
Celebrate the organization.
Mention what you know about the company..
In order to indicate your knowledge and interest in the company, individual, or institution you're applying to, do a bit of research and include a sentence about their key products or services, their success stories, or their public image.
Highlight the reasons why you want to work there.
Discuss why being a personal assistant at this company appeals to you. Typically, this would include mention of how being a personal assistant there would align with your career goals and skills. State how you will add value to the company.
End with a call to action.
Indicate that you would like to hear from them..
Mention that you've attached your resume for their consideration and invite the reader to contact you via email or phone call.
Close your letter.
Thank the reader for their time. Add "sincerely" or an acceptable synonym and sign off with your full name.
Similar Cover Letters:
- Personal assistant.
- Virtual assistant.
How to Address a Cover Letter
How do you write an administrative assistant cover letter?
- Address your letter to the correct person .
- Start with an introduction .
- Showcase your training and experience .
- Highlight your most recent job .
- Celebrate the organization .
- End with a call to action .
- Close your letter .
What is a good objective for an administrative assistant cover letter?
The only objective for an admin assistant cover letter is to highlight the information on your resume, connect your skills to the job requirements, and make a strong case for why you are the best fit for the position.
How do you start an admin assistant cover letter?
Address your letter to the director or hiring manager using their name. Then, by way of an introduction of no longer than three sentences, tell the person why you are writing and what position you are applying for. Use one sentence to state clearly that you feel you are the best fit for the position.
How should you end an admin assistant cover letter?
To close your admin assistant cover letter , you should thank the reader for their time and add "sincerely" or an acceptable synonym before signing off with your full name.
How do you sell yourself in an admin assistant cover letter?
You sell yourself in an admin assistant cover letter by matching your skills with the skills requirements mentioned in the job posting, and by highlighting how in your previous position your contributions positively impacted the company.
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Administrative Assistant Cover Letter Examples
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What To Include in Your Cover Letter
Administrative assistant cover letter template, more cover letter examples.
When you're applying for an administrative assistant position, including a cover letter with your application gives you an opportunity to highlight your most useful skills and qualifications. For example, if you have a great deal of experience using a software program that’s specifically mentioned in the job listing, your cover letter is a good place to mention it.
Most employers who are hiring for administrative assistant roles look for candidates with strong organizational and communication skills. A solid cover letter can help you demonstrate these skills before you even have a chance to make your case in person.
Write your cover letter in standard business letter format . Use a professional font and a font size that’s easy to read. Remember that this is your introduction to the hiring team. Be sure that your letter makes a good impression.
Try to Find a Contact Person
If you can find the name of the hiring manager responsible for filling the position, it's an excellent idea to use it. "Dear Mr. Jones" or "Dear Riley Smith" is a much more personal greeting than "Dear Hiring Manager."
A personalized greeting shows that you made the extra effort to find out to whom you are writing. Potential employers appreciate that kind of initiative.
Mention a Referral
Referrals are four times more likely to receive a job offer than other applicants. So, if someone has referred you, be sure to mention that in your opening paragraph where the hiring manager will be sure to see it.
Match Your Cover Letter to the Job
Your cover letter should be targeted to the job you are applying for. Before you start writing, it's a good idea to make a list of the qualifications, requirements, and preferences that are stated in the job posting.
Then you can use examples from your work experiences to highlight the skills that match what the employer is looking for in an ideal candidate.
The more closely you can match your experience to what the employer seeks in a candidate, the better your chances of getting an interview, and eventually, the job.
Carefully Proofread and Spellcheck
Before you submit your job application materials, carefully proofread your resume and cover letter. It's especially important when you're applying for an administrative position where your written communication skills will be evaluated during the hiring process.
Review sample cover letters and download the template (compatible with Google Docs and Word Online) to use as a starting point for your own letter, and see more examples below.
Basic Administrative Assistant Cover Letter
Brian Lee 300 Bayshore Road, Apt 1 Full Moon Cove, CA 94019 650-555-2424 email@example.com
January 21, 2021
Cara Sanchez Senior Manager Acme Company Full Moon Cove, CA 94019
Dear Ms. Sanchez,
I was excited to read about the administrative assistant job opening at Acme Company. I have several years of experience in a variety of fields, including insurance and finance.
In addition to my extensive office experience, I have strong communication, customer service, and administrative skills. My broad background makes me an excellent candidate for this position.
Thank you for your consideration. I look forward to hearing from you to arrange an interview.
Signature (hard copy letter)
Administrative Assistant Cover Letter Example
Jennifer Grogan 123 Sundial Road Grafton, FL 33109 555-123-1234 firstname.lastname@example.org
June 1, 2022
ABC Company 10 Broadway
Grafton, FL 33109
Dear Hiring Committee,
I am responding to your posting on Indeed for an administrative assistant. I believe my experiences in the nonprofit world, as well as my passion for the goals of labor unions, make me an ideal candidate for the position.
Here is a summary of my skills:
- Nonprofit experience
- Computer proficiency
- Organizing office procedures
- Training and supervisory experience
- Public relations
- Database maintenance
You specify that the ideal candidate will be able to take on multiple roles within the union. Since 2020, I've volunteered in a variety of capacities for Look for the Helpers, a nonprofit organization. I began as a writer/editor for their newsletter, assisted in producing various special events, and have been active in volunteer recruitment and website management. I believe all of these experiences and skills would translate well into your administrative assistant position.
Last summer, I completed a seminar at A Circle of Ten, Inc. It was an intensive workshop that explored the process of collaboration, community development, and fundraising. I now understand, more than ever, how essential unions are in ensuring a voice for employees. I am excited at the prospect of being part of the tradition that protects employee rights.
Thank you for your time and consideration. I look forward to hearing from you to arrange a time to speak further about how I can contribute to your organization.
Email Cover Letter With a Referral Example
Subject: Administrative Assistant - Jane Doe
Dear Mr. Smith,
I am writing in reference to the open position of administrative assistant in the marketing department at Zenith Enterprises. Susan Jones was a colleague of mine for many years, and she recommended I contact you directly about the position. She believed that my varied experiences and education give me the skills necessary to be a successful candidate for your organization.
I have experience in many aspects of office administration. I have been responsible for accounting, ordering stock and office supplies, maintaining records, creating and updating inventories, scheduling appointments, and greeting customers at the door.
During my time as an administrative assistant at ABC Industries, I utilized many of these skills, and also had the opportunity to work closely with the marketing department. One of my duties was maintaining communication between departments as we were undergoing a restructuring of our advertising campaign. I was excited to be a part of the 30% growth we experienced as a result of the new marketing strategy.
My experience with Swan Books provided me with the opportunity to hone my written ability, as I was responsible for proofreading and editing executive correspondence. It also helped me to develop excellent time management and prioritizing skills to complete work on a deadline.
I would appreciate the opportunity to meet with you to discuss the administrative assistant opportunity you have available. I believe that I would be a good fit at Zenith Enterprises, and I thank you for your consideration.
Jane Doe email@example.com (718)555-3344
Review more cover letter examples for many different types of jobs and get templates you can download to write your own letters.
- A cover letter allows you to highlight experience that might otherwise be buried in your resume.
- When applying for an administrative assistant position, emphasize experience and qualifications that show organizational, communication, and technology skills.
- Be sure to use business letter format for your cover letter and proofread your document carefully before sending it.
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Entry Level Administrative Assistant Cover Letter Example
Cover Letter Examples
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You should start your Entry Level Administrative Assistant cover letter by addressing the hiring manager directly, if possible. Then, introduce yourself and briefly mention the position you're applying for. For example, "Dear Mr. Smith, I am writing to express my interest in the Entry Level Administrative Assistant position at XYZ Company." Follow this with a compelling reason why you're interested in the role and the company. This could be something like, "Having recently graduated with a degree in Business Administration, I am eager to apply my skills in a dynamic company like XYZ." This approach shows that you've done your research and are genuinely interested in the role and the company.
The best way for Entry Level Administrative Assistants to end a cover letter is by expressing gratitude for the reader's time and consideration, reiterating their interest in the role, and inviting further discussion. For example, "Thank you for considering my application. I am eager to bring my skills and enthusiasm to your team and am confident that I would be a valuable addition. I look forward to the possibility of discussing my candidacy further." This closing not only shows your appreciation but also reinforces your interest in the position and your willingness to continue the conversation. It's also important to end with a professional closing like "Sincerely" or "Best regards," followed by your full name.
Entry Level Administrative Assistants should include the following elements in their cover letter: 1. Contact Information: At the top of the letter, include your name, address, phone number, and email address. If you have a LinkedIn profile or professional website, you can include those as well. 2. Salutation: Address the hiring manager by name if possible. If you don't know their name, use a professional greeting such as "Dear Hiring Manager." 3. Introduction: In the first paragraph, introduce yourself and explain why you're writing. Mention the job title you're applying for and where you found the job listing. 4. Body: This is where you sell yourself. Highlight your skills and experiences that are relevant to the job description. As an entry level candidate, you might not have a lot of work experience, but you can discuss transferable skills from your education, internships, or volunteer work. For example, if you've done any projects or roles that required organization, communication, or customer service skills, those would be worth mentioning. 5. Company Knowledge: Show that you've done your homework about the company. Mention something you admire about the company and explain why you would be a good fit. This could be something about their mission, culture, or recent projects. 6. Closing: In the final paragraph, thank the hiring manager for considering your application. Express your interest in the opportunity to discuss your qualifications further in an interview. 7. Signature: End with a professional closing like "Sincerely" or "Best regards," followed by your name. Remember, your cover letter should complement your resume, not repeat it. It's your chance to tell a story about your experiences and skills, and to show your enthusiasm for the job and the company.
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Administrative assistant positions require you to perform tasks such as handling phone calls, preparing reports, maintaining schedules and editing documents. When paired with a well-written resume , a strong administrative assistant cover letter can help you stand out and get hired for your next role.
This guide to writing an impressive cover letter for an administrative assistant position will help you make the most of your exemplary organizational and interpersonal skills so that you can land an interview. Start by editing this administrative assistant cover letter example, or explore our collection of more than 200 cover letter examples to find the best match for you.
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- Store Administrative Assistant Cover Letter
Administrative assistant cover letter (text)
Marlton, NJ 08053
March 25, 2024
Nicole Washington, Store Manager
8712 Rockwell Ave.
Dear Ms. Washington,
I am writing to express my strong interest in the administrative assistant position at Kepple’s Carpet, as advertised on your company’s website. With a keen eye for detail, exceptional organizational skills and a proven track record of streamlining administrative processes, I am confident I can contribute to your team’s success.
Having previously worked at Burlington Stores, I successfully streamlined the office’s administrative processes, resulting in a 20% increase in operational efficiency within the first three months. Through implementing efficient filing systems and optimizing document management protocols, I ensured easy retrieval of critical information, allowing for smoother workflows and faster decision-making.
I also managed scheduling and coordination for a team of 32 professionals, ensuring the timely completion of projects and improving overall team productivity by 25%. Through meticulous planning and prioritization, I minimized downtime and maximized the team’s output, ultimately exceeding performance targets set by the organization.
I am particularly drawn to Kepple’s Carpet due to its outstanding reputation for excellence and innovation in the carpet industry. Your commitment to providing top-tier products and exceptional customer service aligns with my values, and I am eager to contribute my skills and expertise to support your mission.
Thank you for considering my application. I look forward to further discussing how my experience and dedication can contribute to the continued success of your store. Please find my resume attached for your review.
How to format an administrative assistant cover letter
An effective cover letter is your opportunity to provide additional details about your skills, experience and qualifications beyond your resume.
Feature both hard skills (such as database and inventory management, or record-keeping and billing) and soft skills (such as communication, organization, problem-solving, flexibility, customer service, teamwork and coordination) in your cover letter.
When applying for an administrative assistant position, it’s important to format your letter properly and highlight accomplishments that demonstrate your exceptional organizational, time management and problem-solving skills.
It all starts with the correct cover letter format .
Use the business format for your administrative assistant cover letter
When writing a cover letter for an administrative assistant position, use the standard business letter format, with 1 and ¼-inch margins on all sides, single spacing and left alignment.
Just like our sample cover letter for administrative assistants, your cover letter should include:
- A header with your name, city, state, ZIP code and telephone number.
- A greeting addressed to the hiring manager or department.
- A simple closing, such as “Best regards” or “Respectfully.”
To simplify the process, use a cover letter template to ensure proper formatting and compatibility with application tracking systems (ATS) . Use our Cover Letter Builder to create a professional cover letter tailored to an administrative assistant position in minutes.
How to write an administrative assistant cover letter
Start with an engaging introduction.
Grab the recruiter’s attention from the start with an elevator pitch that summarizes your skills, experience and passion for the role. Customize it to the job description by highlighting your relevant experience and skills. Include your strongest, job-relevant skills and achievements.
Highlight your experience with administrative and clerical tasks, such as preparing memos, arranging meetings and managing office supplies. Reference cover letter examples for administrative assistant positions for some inspiration.
Use accomplishments to explain why you’re a great fit for the role
Use the body of your cover letter to explain why you are a strong candidate for the role. Focus on showing, not telling, by using metrics and specific examples to showcase your accomplishments . Mention any skills or qualifications that make you stand out and how they will be beneficial in the administrative assistant position.
Focus your best professional accomplishments and contributions in your cover letter (e.g., “Negotiated a new deal with the supplier for office supplies, saving $3,500 a year” or “Received commendation from executive management for creating a newsletter that led to reduction of back-and-forth interdepartmental emails by 22%”).
Highlight specific work experiences that are relevant to the job such as planning executive travel, scanning and copying documents or answering client phone calls. To illustrate your capabilities, list accomplishments with action verbs , emphasizing hard skills and soft skills .
Close with an invitation to contact you for an interview
End your cover letter on a strong note by thanking the reader and expressing enthusiasm for the opportunity. Invite them to get in touch with you, either through email or phone, to set up a time for an interview. Always finish by thanking the hiring manager for their time, as our administrative assistant cover letter examples.
Pair your administrative assistant cover letter with a matching resume
Administrative assistant cover letter faq, 1. how do you write a cover letter for an administrative assistant with no experience.
If you have no experience as an administrative assistant, be sure to highlight any transferable skills from your previous roles. For instance, if you held a sales position, discuss how that taught you customer service and communication skills. Additionally, make sure to use language that shows enthusiasm for the job and explain why this is a career move you are excited about making. Finally, focus on the qualities that make you a great candidate, such as your hardworking attitude and reliability.
2. Do I need an administrative assistant cover letter?
Yes, a cover letter fills in the blanks from the keywords included in your resume and humanizes you to hiring managers. Cover letters tell hiring managers who you are and why you want the job. It can help you stand out from the candidate pool, show your strong knowledge and relevant skills and provide the opportunity to explain career gaps, recent moves to another geographic location or a career move.
3. How long should an administrative assistant cover letter be?
Your administrative assistant cover letter should be concise and not exceed one page in length. Your letter should include a few sentences introducing yourself, followed by information addressing the employer’s requirements for the job. Provide examples of your skills and experience that relate to the job opening and demonstrate why you are uniquely qualified for it. Remember, this is a step to land the interview , where you’ll have a chance to talk about your career.
4. What does an administrative assistant do?
The role of an administrative assistant varies widely from company to company. Some assistant positions are entry-level and provide basic customer service and support duties such as:
- Answering phones.
- Greeting visitors.
- Filing documents and contracts.
- Handling correspondence.
- Scheduling meetings, appointments, and events.
Executive-level positions require more sophisticated administrative assistant cover letters and resumes since executive assistants perform more advanced duties, including preparing reports, interacting with boards of directors, researching issues and supervising other support staff.
While most administrative assistant positions are full-time, part-time and virtual assistant jobs are becoming increasingly available.
5. What are the education and training requirements for administrative assistants?
A GED or high school diploma is usually required for administrative assistants. Additional training in general office procedures, spreadsheets, payroll, and basic accounting software are beneficial as well. You can advance your career with administrative certifications such as a CAP (granted by the IAAP).
A variety of technical and vocational schools and community colleges also offer training for administrative assistant and clerical positions. Executive administrative assistants often hold bachelor’s degrees and have worked extensively in support and clerical fields.
Many employers will waive educational requirements for a corresponding number of years of experience in administrative support, so be sure that your administrative assistant cover letter and resume include all of your relevant experience, work history and training.
6. What is the career outlook for administrative assistant positions?
According to the Bureau of Labor Statistics, the median salary for most administrative assistants is $35,330, with the top 10% earning more than $57,000. Executive administrative assistants earn more, with a median salary topping $47,500.
Finding the best administrative assistant position to suit your own educational and work background while meeting your salary needs takes some research and planning.
Once you’ve found relevant job openings, be sure to take a look at our sample administrative assistant cover letter below for tips and ideas on how to best structure and refine your own cover letter.
Do’s and don’ts for building an administrative assistant cover letter
- Address the recruiter or hiring manager directly.
- Explain what attracted you to the company in one or two sentences.
- Customize your administrative assistant cover letter for the job.
- Include keywords from the job description throughout.
- End with a clear call to action.
- Proofread your cover letter more than once.
- Write a generic administrative assistant cover letter.
- Write more than one page.
- Use generic salutations, like “To Whom It May Concern.”
- Regurgitate your administrative assistant resume.
- Rely on automatic grammar or spell-checkers.
- Write a fan letter, even if it is your dream job.
Resume examples for the next step in your administrative career
- Personal Assistant Resume
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- Excel Professional Resume
- Document Controller Resume
- Medical Billing Professional Resume
- Facilities Manager Resume
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CV examples for the next step in your administrative career
- Admin Executive CV
- Office Manager CV
- Administrative Assistant CV
- Bank Clerk CV
- Administrative CEO CV
- Contract Administrator CV
- Desktop Support Engineer CV
- Facilities Coordinator CV
- Front Office Executive CV
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- U.S. Bureau of Labor Statistics. Occupational Outlook Handbook. Secretaries and Administrative Assistants
- U.S. News. Best Business Jobs. Administrative Assistant Overview
- Career Explorer. Article. What does an administrative assistant do?
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Administrative Assistant Cover Letter Example
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Elizabeth is a content writer for My Perfect Resume. She is passionate about delivering information that empowers job seekers to achieve their professional goals.
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